Sharing a Read-Only, Non-Downloadable Office 365 File with a Specific Person
When sharing an Office 365 (cloud) file, you can set the sharing permissions so the document is read-only (non-editable), non-downloadable, and is viewable to a specific person or person.
Create an Office 365 File
If necessary, create (or upload) a document to your Seminole State Office 365 account.
Click OneDrive
If the desired folder is not listed, click the + New button [1] and create a new Folder [2] to organize your documents.
Click the name of the desired or new folder.
Click the + New button and select the desired file type. (e.g. Word document).
Change the generic file name of the document [1] to a specific name [2].
Share the Document with Restricted Settings
When you are ready to share the document, click Share.
In the Link settings box,
Click Specific people [1].
Make sure Allow editing is not checked [2].
Click the Block download toggle [3].
Click Apply [4].
Enter the Seminole State email address to whom you want to share the document [1].
Confirm and select the populated name [2].
Click Copy link [3]. Do not click Send.
The link to the document has been copied to the computer's clipboard and can be pasted into an email. It is recommended to use a Friendly link when inserting this link into an email.
Confirm Shared Access
To confirm whom the document is shared with, go back to the document's folder and click Shared. The Manage Access drawer will open.
Click the expand button near the person's icon. The person's full name and title will be displayed.
Remove Access
If you need to remove access to the shared file, click the X next to the person's name.
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